POY POSTER
NPAC POY
SUBMISSION
GUIDELINES
English
French
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WHO IS ELIGIBLE?
1. The News Photographers Association of
Canada 2006 Pictures of the Year Contest is
open to WCNPA/ECNPA members only.
However, it is not necessary to have been a
member in 2006 to enter photographs taken in
2006 but a regional membership must be purchased
by January 31, 2007 to enter the 2006
POY. Membership information can be obtained
at http://www.ecnpa.com or http://www.wcnpa.ca.
2. There is an entry fee of $5/photo or picture
story submitted. The entry fee for submission
to the Photojournalist of The Year portfolio category
is $10/photographer.
DEADLINE
1. All entries must be saved on CD or DVD and
received by the POY committee no later than
midnight (Central Standard Time) Wednesday,
January 31, 2007. This deadline will be strictly
enforced.
ENTRIES
1. All photographs, published or non-published
must have been made between January 1,
2006 and December 31, 2006. The only exception
to this rule applies to images from a longterm
project which have been photographed
over several years and so can be entered in the
Picture Story category. A long-term project
may only be entered once.
2. Pictures can be originally shot on film or
made with a digital camera but all entries must
be saved as RGB mode jpeg digital files and
mailed or sent by courier with the appropriate
entry fee to:
News Photographers Aassociation of Canada
c/o Joe Bryksa
Photo Dept
Winnipeg Free Press
1355 Mountain Avenue
Winnipeg, MB
R2X 3B6
PH #: 1-204-697-7000 (may be required by
courier)
3. Image manipulation or alteration other than
industry accepted darkroom techniques such
as cropping, colour correction and tone adjustments
(levels, curves or burning/dodging) is
not allowed. Any entries that have been manipulated
will be disqualified and prizes will be
revoked. The only exception is when an image
that has been manufactured or altered is submitted
into the Illustration/Fashion category.
4. Entries must be from a single still camera
frame. Video frame grabs are not eligible.
5. A photographer may enter up to five (5)
images per category to a maximum of twenty
(20) total entries. A Picture Story entry is considered
one entry regardless of the number of
images that make up the Picture Story. A portfolio
submission for the
Photojournalist/Student Photographer of The
Year is separate and does not count towards
the maximum number of entries.
6. You may not enter the same image in two
categories. However, there is one exception.
An entrant may enter an image in another category
if it has been included in a Picture Story.
For example, submission of a picture in
Picture Story and again in Portrait/Personality.
7. Judges will not reclassify entries. Entrants
must edit and place their work in the appropriate
category.
8. The judging panel has the right to not designate
awards.
9. The decisions of the contest judges and
committee are final.
10. Entries will not be returned. By submitting
entries entrants agree that submissions can be
published in print and electronic formats for
NPACPOY promotional purposes, ie. images
may be used in a proposed traveling exhibition,
NPAC website, and for future NPACPOY
promotional material.
11. Three nominees will be selected from most
categories and announced prior to the awards
banquet on March 15/07. The three winners
(first and two runners-up) will be announced
at the 2007 WCNPA Conference Awards
Banquet in Vancouver, April 27-29/07. The
names of the Photojournalist of The Year and
Student Photographer of The Year will not be
released prior to the awards banquet.
12. DEADLINE FOR ENTRIES: January 31,
2007
13. Deadlines will be strictly enforced.
AWARDS
Winners will receive cash prizes as follows:
First place: $TBA
Runners-up: $TBA
Photojournalist of the Year: $TBA
Student Photographer of The Year: $TBA
CATEGORIES
PHOTOJOURNALIST OF THE YEAR — Based
on a portfolio of 10 images with a minimum of
2 pictures in each of the news, sports, and features
categories.
PICTURE OF THE YEAR — Winning image is
chosen from the winning pictures of each category.
SPOT NEWS — A picture of an unscheduled
news event for which no advance planning was
possible.
GENERAL NEWS — A picture with serious
content and strong human interest of a scheduled
or organized news event. ie. mourners at
a funeral, protesters, press conferences or
staged coverage opportunities.
FEATURE — A picture of a “found” situation
that has a high human interest element and/or
a fresh view of an everyday scene.
SPORTS ACTION — A picture that captures
the competitive peak action or spirit during a
sporting event.
SPORTS FEATURE — A sports related picture
other than game action that has strong human
PORTRAIT/PERSONALITY — A picture of a
person or persons that reveals the essence of
the subject’s character.
PICTORIAL — A picture with compelling and
pleasing aesthetic qualities in regards to composition
and graphic elements.
ILLUSTRATION/FASHION — A controlled situation
intended to clarify or dramatize a preconceived
idea. This includes but is not limited to: food or fashion photography in the studio or
on location;
– images that are manufactured or altered.
PICTURE STORY — A series of photographs
that tell a visual story or are centered around a
single theme. Subject matter can be news, feature
or sports related. There is a limit of 12
images per Picture Story entry but entrants are
reminded sometimes less is more. Single pictures
that are a part of a Picture Story and
entered into another category as well, must be
entered separately and count as a separate
entry. If the Picture Story was shot over a period
of more than one calendar year, it should
be entered in the year it is completed. Single
entries from Picture Stories can only be
entered in the year they were made.
STUDENT PHOTOGRAPHER OF THE YEAR —
Based on a portfolio of 10 images with a minimum
of 2 pictures in each of the news, sports,
and features categories.
PREPARING YOUR
SINGLE PHOTO ENTRIES
A digital POY requires entrants to strictly follow
certain guidelines when sending their
entries into the competition. Contest organizers
need all the entries to be alike in terms of
file type, size, aptioning and filename style in
order to manage and sort through all of the
images entered by the membership. Please
take the time to read and follow these file
requirements when preparing your entries.
Picture files not meeting these requirements
may be disallowed from entering the competition.
1. Create a new folder named (Your
Name)NPACPOY, eg. Peter Parker NPACPOY,
on your computer’s hard drive. All of your finished
images will be placed into this folder.
2. Set up your images using the following
DIGITAL FILE SPECIFICATIONS:
A. Resolution: 300 DPI.
B. Image Size: 12 inches, width or height,
whichever is longest. If you do not
have the file size we request, then submit the
largest you can — but do not interpolate.
C. File type: jpeg
D. Be sure to append each file with: .jpg
E. JPG compression: 9 or higher.
F. Colour Mode: use RGB mode.
G. Images should not have borders.
3. We recommend finishing your entries using
Photoshop and then get them ready for the
NPACPOY competition by writing captions in
Photoshop(PS) or PhotoMechanic(PM) and
umbering them as a group.
4. Each picture must have a caption. Try to
keep the caption brief and 25 words or less.
Open the ‘File Info’(PS) area under the
‘File’(PS) menu or ‘IPTC info’(PM) and compose
a caption in the ‘Description’(PS) or ‘Caption’(PM) field. Be sure to exclude locations,
city names, province names, your name
and the publication’s name in your captions.
5. The image name is recorded in the ‘Document Title’(PS) or ‘Object Name’(PM)
field. Please pay close attention to the following
steps. You must follow a specific naming
style and when saving the image, include the “.jpg” extension. Each picture must have the
following format for its ‘Document Title’(PS) or ‘Object Name’(PM):
(CATEGORY CODE)(PHOTOGRAPHER’S 3 INITIALS)(entry number).
Use one of the following category codes for
each entry:
PY - PHOTOJOURNALIST OF THE YEAR
SN - SPOT NEWS
GN - GENERAL NEWS
FE - FEATURE/ENTERPRISE
SA - SPORTS ACTION
SF - SPORTS FEATURE
PS - PICTURE STORY
PP - PORTRAIT/PERSONALITY
PI - PICTORIAL
IF - ILLUSTRATION/FASHION
SY - STUDENT PHOTOGRAPHER OF THE
YEAR
Use your three initials and count each entry up
to a maximum of 20 to complete each file
name. For example, the ‘Document Title’(PS)
or ‘Object Name’(PM) for Peter James Parker’s
first entry, a sports action image, would look
like this: SAPJP01.jpg
6. ANY OTHER FIELDS IN THE FILE INFO
AREA MUST BE BLANK. To summarize, the
only areas to have type in them are the ‘Description’(PS) or ‘Caption’(PM) and the ‘Document Title’(PS) or Object Name’(PM).
7. Now you are ready to save your entry as a
jpeg to the new folder you created earlier
named (Your Name)NPACPOY. Save your picture
using the same filename recorded in its ‘Document title’(PS) or ‘Object Name’(PM)
field. Save the image as a standard jpeg, minimum
level 10 and make sure the filename has
the ‘.jpg’ extension included. Using the above
example, Peter James Parker would then have
a jpeg of at least 1.5MB in size saved in his “Peter Parker NPACPOY” folder named
SAPJP01.jpg
8. When you have resized, captioned and
saved all your entries using the required filename
format, burn them to a CD or DVD. Send
them by courier or mail to the NPACPOY committee
at:
News Photographers Assocition of Canada
c/o Joe Bryksa
Photo Dept
Winnipeg Free Press
1355 Mountain Avenue
Winnipeg, MB
R2X 3B6
PH #: 1-204-697-7000 (may be required by
courier)
9. When entry is received an email confirmation
will be sent to each entrant.
PREPARING YOUR
PICTURE STORY ENTRIES
Picture Story entries MUST be presented as a
single jpeg file. The finished file is fairly easily
produced in three steps.
A. Create an 11 inch X 17 inch (300 dpi) black
canvas in Photoshop, on your tool palette, set
your background color to black. Then go to the ‘file’ menu, select ‘New’. Name the file Picture
Story Layout 1. Make the width 11 inches, the
height 17 inches (or vice versa, which ever
you prefer) and the resolution 300 pixels/inch.
The mode should be set to ‘RGB Color’. This
should create a black photo that will measure
11 inches X 17 inches on your desktop.
B. Open all the images that make up your
Picture Story entry and resize.
C. Copy and paste each one into the 11X17
inch virtual black canvas. Save the collection
of images as a single jpeg using the required
filename format.
1. Edit your images to reveal a story line or
point of view.
2. An entry must consist of no more than
twelve (12) images.
3. Choose your lead photo for your Picture
Story and resize the image to your preference
at 300 dpi.
4. Copy and paste your image into the new
11x 17 black canvas.
5. Your image should now appear on top of
the black area. You can move the image by
selecting the ‘move’ tool on the tool palette to
position the image. Resize if necessary.
6. Continue with the next image you want to
layout on your black canvas repeating steps 3
to 5 until you have all your Picture Story
images pasted and in position.
7. Under the Layer menu, choose ‘Flatten
Image’. This melds all the layers or ‘pasted
photos’ into one allowing you to save your layout
as a jpeg using the required filename format
described earlier.
8. No text should appear on your Picture Story
layout. All caption information should appear
in the ‘Description’(PS) or ‘Caption’(PM) field.
Try to keep your caption brief and less than 40
words.
9. If you wish to enter a single image from
your picture story in any of the single categories
please make sure that the file is named
appropriately as no two entries can have the
same file name.
PHOTOJOURNALIST
OF THE YEAR
1. This annual award is open to
WCNPA/ECNPA Members. WCNPA/ECNPA
membership must be obtained by Wednesday,
January 31, 2007.
2. Each portfolio must consist of ten images
produced in 2006.
3. There must be a minimum of 2 pictures in
each of the news, sports, and features categories
which meet NPACPOY 2006 criteria.
4. Entries must follow the same image preparation
guidelines and adhere to the same filename
format requirements for members entering
the NPACPOY. The category code to be
used for all PHOTOGRAPHER OF THE YEAR
entries is PY.
5. All entries must be received via mail or
courier by contest officials no later than midnight
(Central Standard Time) midnight
January 31, 2007. This rule is strictly
enforced.
6. One winner will be selected and announced
at the NPACPOY Awards Banquet during the
2007 WCNPA Conference in Vancouver, April
27-29/07.
STUDENT PHOTOGRAPHER
OF THE YEAR
1. This annual award is open to
WCNPA/ECNPA Student Members registered at
an accredited post secondary institution as of
January 1, 2007. WCNPA/ECNPA membership
must be obtained by Wednesday, January 31,
2007.
2. Each portfolio must consist of ten images
produced in 2006.
3. There must be a minimum of 2 pictures in
each of the news, sports, and features categories
which meet NPACPOY 2006 criteria.
4. Entries must follow the same image preparation
guidelines and adhere to the same filename
format requirements for regular members
entering the NPACPOY. The category code
to be used for all Student Portfolio entries is
SY.
5. All student entries must be received via mail
or courier by contest officials no later than
midnight (Central Standard Time) midnight
April 3, 2007. This rule is strictly enforced.
6. One Student Portfolio winner will be selected
and announced at the NPACPOY Awards
Banquet during the 2007 WCNPA Conference
in Vancouver April 27-29/07.
SUBMITTING ENTRIES
1. The entrant’s full name must appear on the
CD/DVD.
2. Label each CD/DVD with your name, organization,
e-mail and a phone number. Writing
must be legible.
3. Entries may only be submitted on a
CD/DVD. No email of entries will be accepted.
4. All entries must be placed in one folder on
the CD/DVD titled “(Your Name)NPACPOY”.
Each entry must follow the approved naming
convention as follows:
(CATEGORY CODE)(PHOTOGRAPHER’S 3 INITIALS)(entry number)
5. No two entries should have the same file
name.
6. Entry fees must be included with submission.
Cheques (Do Not Mail Cash) can be
made out to NPAC - News Photographers
Association of Canada.
7. Send entry by courier or mail to the
NPACPOY committee at:
News Photographers Association of Canada
c/o Joe Bryksa
Photo Dept.
Winnipeg Free Press
1355 Mountain Avenue
Winnipeg, MB
R2X 3B6
PH #: 1-204-697-7000 (may be required by
courier)
QUESTIONS?
John Woods, NPACPOY Co-Chair,
jwoods@escape.ca
Joe Bryksa, NPACPOY Co-Chair,
joe.bryksa@freepress.mb.ca
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